Below are the current adopted Policies of the Board of Education of School District No. 8 (Kootenay Lake).

New Policies and Policy Revisions:

To propose a new policy or policy revision, please complete and submit a Policy Pro Forma.

View current draft policies.

See Policy 160: Policy Development below for more details.

Index

Index of Bylaws and Policies

Bylaws

• Bylaw #1 - Student/Parent Appeal
• Bylaw #2 - Local School Calendar
• Bylaw #3 - Indemnification of Employees and Trustees
• Bylaw #4 - Trustee Elections

Section 100: Governance

• Policy 110: Vision and Mission Statement
• Policy 111: Roles and Responsibilities of the Board of Education
• Policy 112: Governing Principles
• Policy 113: Board Evaluation and Monitoring
• Policy 114: Delegation of Authority
• Policy 115: Superintendent of Schools/CEO Roles and Responsibilities
• Policy 116: Superintendent of Schools/CEO Evaluation
• Policy 120: Board Meeting Procedures
• Policy 121: Committees of the Board of Education
• Policy 123: Board Representation and Liaison
• Policy 124: Minute Taking Standards for Board and Committee Minutes
• Policy 130: Trustee Code of Conduct
• Policy 131: Trustee Indemnity
• Policy 132: Trustee Expenses
• Policy 140: Communication Protocol for Trustees
• Policy 141: Advocacy for Public Education
• Policy 150: Professional Learning for Trustees
• Policy 151: BCSTA Membership
• Policy 160: Policy Development
• Policy 170: Human Resources
• Policy 171: Sexual Orientation Gender Identity
• Policy 172: Anti-Racism and Cultural Safety
• Policy 173: Climate Action and Sustainability
• Policy 190: Temporary Superintendent Succession

Section 300: Students

• Policy 310: Code of Conduct

Section 400: Instruction and School Organization

• Policy 410: School Choice and Catchment
• Policy 411: Schools and Programs of Choice
• Policy 430: Fees, Deposits and Financial Hardship
• Policy 450: Equitable and Inclusive Educational Services for Learners
• Policy 460: Language
• Policy 480: Parent Advisory Councils/District Parent Advisory Council
• Policy 490: School Closure

Section 600: Finance and Business Operations

• Policy 610: Fiscal Management
• Policy 615: Board Signing Authority
• Policy 620: Budget Development, Monitoring and Reporting
• Policy 621: Accumulated Operating Surplus
• Policy 640: Acquisition and Disposal of Board Assets
• Policy 641: Gifts
• Policy 642: Procurement and Purchasing
• Policy 650: Disposal of Real Property and Improvements
• Policy 660: Provision of Child Care
• Policy 680: Business, Service Group, and Community Sponsorship and Partnerships

Section 700: Facility Operations and Transportation

• Policy 730: Pesticides
• Policy 740: Playground Equipment
• Policy 750: Heritage
• Policy 770: Student Transportation
• Policy 791: Naming / Re-Naming of Schools & Facilities
  

Section 800: Privacy, Information and Communication

• Policy 840: Use of Video Surveillance

Administrative Procedures Index

Section 1000 - General Administration

• AP 1000 - Strategic Plan, Enhancing Student Learning Report, and Continuous Learning Monitoring Cycle
• AP 1001 - School Learning Plans
• AP 1002 - School Calendar Approval Process
• AP 1101 - Sexual Orientation Gender Identity (SOGI)
  • Appendix 1101 - Confidential Gender Support Plan Form
• AP 1104 - District Parent's Advisory Council
• AP 1106 - Parent Involvement in Education
• AP 1201 - Acceptable Use of Information and Communications Technology
  • Appendix 1201 A - Staff Permission for Access to ICT Form
  • Appendix 1201 B - Student Permission for access to ICT Form
  • Appendix 1201 C - Student Media Website Consent
• AP 1202 - Critical Incident and Privacy Breach
• AP 1203 - Use of Personal Devices for District Work
• AP 1204 - Cell Phones & Personal Electronic Devices
• AP 1206 - Student and Employee Personal Privacy on the Internet
• AP 1207 - Advertising, Canvassing and Commercial Solicitation
• AP 1209 - Return of School District Property
• AP 1300 - Freedom of Information and Protection of Privacy
  • Appendix 1300 A - Student Consent Freedom of Information Form
  • Appendix 1300 B - Freedom of Information and Protection Act Fee Schedule
• AP 1301 - Freedom of Information and Protection of Privacy Act Designation of Head
• AP 1304 - Employee Records
• AP 1305 - Data Retention
• AP 1306 - Copyright
• AP 1307 - Personal Information Management Program
• AP 1308 - Privacy Impact Assessments
• AP 1310 - Communication
  • Appendix 1310 A - Communication Protocol
• AP 1311 - Social Media for Learning
• AP 1312 - Media Relations
• AP 1315 - Maintenance of Order
  • Appendix 1315 - Maintenance of Order - Report to Superintendent Form
• AP 1400 - Activity During Election Periods
• AP 1401 - Event Protocol
• AP 1402 - Visit Protocol
• AP 1403 - Graduation Celebrations
• AP 1404 - Flag Protocol
• AP 1405 - Memorials for Deceased Members of the School Community
• AP 1503 - Animals in Schools for Curricular Purposes
  • Appendix 1503 A - Prohibited Animals
  • Appendix 1503 B - Request to Introduce a Classroom Animal
• AP 1504 - Assistance Dogs
• AP 1505 - Heritage
• AP 1506 - Office of the Ombudsperson Referral
• AP 1600 - Emergency Preparedness
  • AP Appendix 1600 A - Emergency Preparedness Manual
  • AP Appendix 1600 B - Emergency Preparedness Flipchart
  • AP Appendix 1600 C - Bomb Threat Checklist
  • AP Appendix 1600 D - Hold and Secure Placard
• AP 1601 - School Bus Accident
  • AP Appendix 1601 A - Motor Vehicle Accident Investigation Checklist
  • AP Appendix 1601 B - Mechanic Motor Vehicle Incident Checklist
  • AP Appendix 1601 C - Motor Vehicle Incident Office Checklist
  • AP Appendix 1601 D - On-Scene Motor Vehicle Incident Form
• AP 1602 - Winter Conditions
• AP 1603 - Emergency Student Dismissal and or School Closure

Section 2000 - Instructional Programs and Materials

• AP 2004 - Sensitive Issues and Alternate Delivery of Curriculum
• AP 2006 - National Anthem
• AP 2101 - Language
• AP 2103 - Work Experience and Youth Work in Trades
• AP 2109 - Online Learning
• AP 2110 - French Immersion
• AP 2111 - Outdoor Education Programs
  • Appendix 2111 - Outdoor Education Assessment Rubric
• AP 2112 - School Library / Learning Commons
• AP 2113 - Kootenay Lake International Program
• AP 2200 - Learning Resources: Selection, Challenge and Reconsideration
  • Appendix 2200 - Application for Reconsideration of Learning Materials
• AP 2202 - Board/Authority Authorized (BAA) Courses
  • Appendix 2022 - Board/Authority Authorized Course Framework Template
• AP 2203 - Scholarships and Bursaries
• AP 2300 - Student Field Trips
• AP 2301 - Student Eligibility for Extra-Curricular Activities
• AP 2302 - Community Coaches
• AP 2303 - Volunteers
  • Appendix 2303 - School Volunteer Package Form
• AP 2400 - Home Schooling
• AP 2401 - Research
• AP 2402 - Specialty Programs/Academies

Section 3000 - Students

• AP 3000 - District Code of Conduct
• AP 3100 - Eligibility for Ministry Funded Enrolment
  • AP 3100 Appendix A - Student Registration Form
• AP 3101 - School Choice, Student Transfer, and Catchment
  • AP 3101 Appendix A - Student Transfer Request Form
• AP 3102 - Supervision of Students
• AP 3105 - Student Withdrawal From School, Program, or Course
• AP 3111 - Exclusion of a Student
  • Appendix 3111 - Exclusion of a Student Log Form
• AP 3112 - Nominal Roll and Students Living on Reserve
• AP 3203 - Care and Handling of Sick or Injured Students at School
• AP 3202 - Provision of Menstrual Products to Students
• AP 3204 - Student Medication
  • Appendix 3204 - Request for Medication at School Form
• AP 3205 - Anaphylaxis
  • Appendix 3205 A - Anaphylaxis Action Plan Form
  • Appendix 3205 B - Anaphylaxis Student Form
• AP 3207 - Head Lice
• AP 3300 - Student Records
• AP 3303 - Duty of Care
• AP 3304 - Child Abuse & Neglect
• AP 3305 - Student Attendance
• AP 3306 - Police Investigations in Schools
• AP 3307 - Searches of Students
• AP 3308 - Physical Restraint and Seclusion of Students
• AP 3309 - Student Suspension
• AP 3310 - Illegal Use of Drugs and Alcohol
• AP 3311 - Vandalism
• AP 3312 - Possession of Weapons or Explosives
• AP 3401 - Student Assessment and Promotion
• AP 3402 - British Columbia School Completion (Evergreen) Certificate
  • Appendix 3402 - British Columbia School Completion (Evergreen) Referral Form
• AP 3403 - Challenge for Course Credit
  • AP Appendix 3403 - Course Challenge Request Form
• AP 3404 - Equivalency Credit
  • Appendix 3404 - Equivalency Credit Application Form
• AP 3406 - Provision of Child Care

Section 4000 - Personnel and Employee Relations

• AP 4000 - Employee Code of Conduct
• AP 4001 - Respectful Workplace Program
  • Appendix 4001 - Discrimination Report Form
• AP 4002 - Anti-Racism and Cultural Safety
• AP 4004 Sexual Misconduct
  • Appendix 4004 A - Sexual Misconduct Procedures for Employees
  • Appendix 4004 B - Sexual Misconduct Students Over 12 Years
  • Appendix 4004 C - Sexual Misconduct Students Under 12 Years
• AP 4104 - Appointment of Principals and Vice-Principals
• AP 4107 - Staff Resignations
• AP 4108 - Relocation Assistance for Senior Leadership
• AP 4110 - Criminal Records Check
• AP 4113 - Confidential Medical Records
• AP 4114 - Public Interest Disclosure Act
  • Appendix 4114 A - Public Interest Disclosure Act - Disclosure Form
• AP 4200 - Health and Safety in the Workplace
• AP 4201 - First Aid Process
  • AP 4201 Appendix A - First Aid Drill Evaluation Form
  • AP 4201 Appendix B - First Aid Treatment Log
  • AP 4201 Appendix C - Site-Based First Aid Information
  • AP 4201 Appendix D - First Aid Drills for Low-Risk Workplace
• AP 4203 - Prevention of Violence in the Workplace
• AP 4205 - Work in Sensitive Locations
• AP 4207 - Near Miss Incidents
  • Appendix 4207 - Near Miss Incidents Reporting Form
• AP 4209 - Communicable Disease
  • Appendix 4209 - Communicable Disease Plan
• AP 4210 - Smoke and Vape Free Environment
• AP 4211 - Scent Considerate Environment
• AP 4300 - Administrative Organization Plan
• AP 4301 - Excluded Staff Salaries and Benefits
• AP 4302 - Role of the Secretary-Treasurer

Section 5000 - Business Administration

• AP 5001 - Corporate Identity
• AP 5010 - Budget Monitoring and Reporting
• AP 5011 - Annual Budget
• AP 5012 - Financial Reporting and Audits
• AP 5013 - Investments
• AP 5014 - Education Partnerships, Corporate Sponsorships and Donation Agreements
• AP 5015 - School Generated Funds
• AP 5016 - Procurement
• AP 5017 - Corporate Credit Cards
• AP 5020 - School Inventories
• AP 5030 - Reimbursement of Travel Expenses
  • AP 5030 Appendix A - Travel Expense Reimbursement Rates (2024-2025)
• AP 5060 - Student Fees, Deposits, and Financial Hardship
• AP 5110 - Accumulated Operating Surplus
• AP 5140 - Overnight Accommodation
• AP 5150 - Signing Authority
• AP 5190 - Disposal of Real Property and Improvements
• AP 5310 - Liability Insurance
• AP 5612 - Transportation for Independent School Students
• AP 5620 - Transportation Assistance
• AP 5900 - Board-Owned Vehicles
• AP 5901 - Asbestos
  • Appendix 5901 - Asbestos Management Plan
• AP 5902 - Adjustment of Number of Classrooms
• AP 5903 - Video Surveillance
• AP 5904 - Automated External Defibrillator (AED)

1.0 Inclusive Education Overview

     1.1  What is Inclusive Education
     1.2  Inclusion versus Exclusion 
     1.3  Inclusive Education General Guidelines
     1.4  Inclusive Education School and District Structures
     1.5 Tiered Student Support Model 
     1.6  Inclusive Education Staff List 
     1.7 Non-enrolling Teachers Staff List
     1.8 Parent Information for Special Education Designations and Inclusion of Students with Diverse Abilities
           

2.0 Inclusive Education General Procedures

      2.1 File Management Guidelines
      2.2 Confidentiality Guidelines
            2.2.1 Consent for Release of Confidential Information 
            2.2.1 Consent for Release of Confidential Information (fillable)
            2.2.2 Evidence of Parent Consultation on IEP 
            2.2.2 Evidence of Parent Consultation on IEP (fillable)
            2.2.3 Parent Consent for District Consultation 
            2.2.3 Parent Consent for District Consultation (fillable) 
      2.3 Inclusive Education Data/MyEd Procedures 
      2.4 Partial Day Program for Students Form
      2.5 Inclusive Education Staff Scheduling Procedure 
      2.6 Inclusive Education Student Scheduling Procedure 
      2.7 Allocations of Resources to Schools 
      2.8 SISAR Form
      2.9 Inclusive Education Tasks and Timelines 
     
      

3.0 Inclusive Support Planning and Audit Preparation

     3.1 What is an IEP? 
     3.2 Essential Supports 
     3.3 Universal Supports
     3.4 UDL (Universal Design for Learning)  
     3.5 IEP Adaptations and Modifications
     3.6 IEP Meeting Minutes Template
     3.7 Competency Based IEP - A Meeting Guide Form
     3.8 Who Am I? Profile
     3.9 Strength Based Student Profile
     3.10 My IEP Learning Profile
     3.11 Reporting for Designated Students 
     3.12 Overview of Designations and Support Binders 
     3.13 Support Binder Checklist (All Designations) 
        Ministry Category A Designation Guidelines: Physically Dependent    
        Ministry Category A Designation Audit Checklist 
        Ministry Category B Designation Guidelines: DeafBlind    
        Ministry Category B Designation Audit Checklist 
        Ministry Category C Designation Guidelines: Moderate to Profound Intellectual Disability
        Ministry Category C Designation Audit Checklist 
        Ministry Category D Guidelines: Physical Disabilities or Chronic Health Impairments
        Ministry Category D Designation Audit Checklist 
        Ministry Category E Designation Guidelines- Visual Impairments 
        Ministry Category E  Designation Audit Checklist
        Ministry Category F Designation Guidelines- Deaf or Hard of Hearing
        Ministry Category F Designation Audit Checklist
        Ministry Category G Designation Guidelines: Autism Spectrum
        Ministry Category G Designation Audit Checklist
        Ministry Category H Designation Guidelines: Intensive Behaviour Interventions 
        Ministry Category H Designation Audit Checklist
        Ministry Category K Designation Guidelines: Mild Intellectual Disability
        Ministry Category K Designation Audit Checklist
        Ministry Category P Designation Guidelines: Gifted
        Ministry Category P Designation Audit Checklist
        Ministry Category Q Designation Guidelines: Learning Disability
        Ministry Category Q Designation Audit Checklist
        Ministry Category R Designation Guidelines: Moderate Behavior Interventions
        Ministry Category R Designation Audit Checklist
 
         

4.0 School and District-Based Teams

      4.1 School- and District-Based Team Overview 
      4.2 School-Based Team (SBT) Procedure
      4.3 Referrals to District-Based Team (DBT) 
      4.4 School-Based Team Document Templates 
      4.5 School-Based Referral to SBT Template
      4.6 Confidentiality Procedures for SBT 
      4.7 Overview of District Supports 
      4.8 SBT Referrals for Level B and Psychoeducational Testing  
      4.9 Inclusion Support Teacher Professional Learning Communities (IST PLC)       
   

5.0 Accessibility and Assistive Technology 

      5.1  Accessible BC Act 
      5.2  SD8 Accessibility Goals 
      5.3  Accessibility Resources for Staff
      5.4  Provincial Outreach Support for Accessibility 
      5.5  Assistive Technology Implementation Form
      5.6  Assistive Technology Service Plan Form
    

6.0 Student Health

       6.1 Anaphylaxis
       6.2 Medication
       6.3 Diabetes Care
       6.4 Seizure Care
       6.5 Medical Conditions and Medical Alerts
              6.5.1 Medical Alert Planning Form
       6.6 Headlice
       6.7 Communicable Diseases

7.0 Student Transitions

       7.1 Kindergarten Transition Planning
       7.2 Transition Planning for Youth with Disabilities and Diverse Abilities
       7.3 Transition Guide: School Completion Certificate
       7.4 Transition Guide: Supplemental Visual Support
      7.5 Transition Information for Resources for Graduating Students with Diverse Needs
      7.6 Universal Support for Provincial Graduation Assessments Guidelines
            7.6.1 Universal Support for Provincial Graduation Assessments Form
            7.6.2 Information for Post-Secondary Institutions Form
      7.7 CYSN and CLBC 
      7.8 Confidentiality in Transition Planning 

8.0 Behaviour and Safety Planning

     8.1 What is Behaviour?  
     8.2 What is Functional Behaviour?
     8.3 What is a Functional Behaviour Plan? 
          8.3.1 Functional Behaviour (FAIRS) Plan Templates
          8.3.2 Functional Behaviour ABC Tracking Templates
     8.4 Complex Behavior Response Flow Chart 
     8.5 Peer Conflict, Mean Behaviour, and Bullying: What's the Difference?
     8.6 Prevention and Response to Bullying 
     8.7 erase Training Guidelines for Principals
     8.8 Physical Restraint and Seclusion Information
     8.9 Record of Nonviolent Crisis Intervention of a Student
     8.11 Problematic Sexual Behaviour for Students Under 12 Flow Chart 
     8.12 Problematic Sexual Behaviour for Students Under 12 Levels of Sexual Behaviour 
     8.13 Problematic Sexual Behaviour for Students Under 12 Sexual Development by Developmental Age 
     8.14 Problematic Sexual Behaviour for Students Under 12 Response Plan 
     8.15 Employee Safety Planning Manual
         8.15.1 Employee Safety Plan Flow Chart 
         8.15.2 Workplace Violent Incident Report 
         8.15.3 Workplace Risk Assessment (WRA)
         8.15.4 Employee Safety Plan Template (fillable)
      8.16  Sexual Health and Consent Curricular Procedures 
      8.17 Kids in the Know Curricular Procedures 
      8.18 Social-Emotional and Mental Health Curricular Procedures
      8.19 The Use of Guest Speakers and Outside Agencies for Health Topics 
      8.20 Student Mental Health Response Flow Chart
 

9.0 District Programs

       9.1 English Language Learner Program
               9.1.1 Audit Checklist for Items for 1701 ELL Audit Compliance
               9.1.2 ELL Program Overview 
               9.1.3 ELL Program FAQ
               9.1.4 ELL Reporting via Learning Updates
               9.1.5 ELL Progress Report Template 
       9.2 Hospital Homebound Services Referral
       9.3 Hospital Homebound Services Report
       

10.0 Provincial Outreach and Other Agency Programs

      10.1 Overview of Provincial Outreach Programs
      10.2 Referrals to Provincial Outreach Programs
      10.3 Accessing Support via MCFD and CYSN 
      10.4 Procedures for School Team Referrals to Outside Agencies 
   

11.0 Child and Youth Protection Procedures 

       11.1 What is a CYIC? 
       11.2 Required Care Plan for CYIC (Continuing Care Orders)
       11.3 What To Do if You Think a Child is Being Abused or Neglected
       11.4 Directions to enter CYIC in MyEdBC
        11.2 CYIC Support Flow Chart 

12.0 Critical Incidence Procedures 

       12.1 Critical Incident Resource Manual 

13.0 Behavioural and Digital Threat Assessment Management (BDTAM)

       13.1 Interagency BDTAM Protocol and Procedures
       13.2 BDTAM Model Overview
       13.3 BDTAM Flowchart
       13.4 Principal's Checklist for Immediate Threat
       13.5 When to Activate the BDTAM Protocol
       13.6 Determining Level of Risk
       13.7 Stage One BDTAM Report Form
       13.8 Stage Two BDTAM Report Form
       13.9 Stage Three BDTAM Report Form
       13.10 Worrisome Behaviour Procedures and Assessment
       13.11 Letter of Fair Notice for Parents and Students from Superintendent
       13.12 Additional BDTAM Resources
              13.12.1 Guidelines for Staff Dealing with Traumatic Events
       13.13 BDTAM Confidential Release

14.0 Resources

       14.1 SD8 Community Resources Brochure
       14.2 Classroom Adaptation Strategies for Teachers
       14.3 Vision Best Practices
       14.4 Interior Health Resources